Make the most out of your Microsoft 365 Subscription by understanding how to take advantage of Teams and SharePoint integration.
How Microsoft Teams and SharePoint Work Together
Microsoft Teams and SharePoint are closely connected tools in Microsoft 365. Understanding how they work together can make collaboration much easier.
The Simple Idea
- Teams is where you chat, meet, and work with others
- SharePoint is where your files are actually stored [learn.microsoft.com]
When you create a team in Teams, a SharePoint site is created automatically to hold all the files.
What Happens When You Create a Team?
When you set up a new team:
- A SharePoint site is created in the background
- This site stores all your documents
- Everyone in the team automatically gets access [learn.microsoft.com]
You don’t need to set anything up manually—it just works.
What About Channels?
Teams are divided into channels (like topics or departments).
There are three types:
1. Standard Channels
- Open to everyone in the team
- All files are stored in the same SharePoint site
2. Private Channels
- Only certain people can access them
- They get their own separate SharePoint site
3. Shared Channels
- Can include people outside the team
- Also get their own SharePoint site
When to use Teams and SharePoint
Where Are Your Files?
When you click the Files tab in Teams:
- You are actually viewing files stored in SharePoint
- Teams is just the front-end view
Permissions Made Easy
Access is simple:
- If you’re in the team, you can access its files
- If you’re in a private channel, you can access that channel’s files
- Permissions are handled automatically
This is managed through Microsoft 365 groups behind the scenes.
Why This Matters
This setup helps you:
- Keep files organised automatically
- Control access without extra work
- Collaborate securely with others
Summary
👉 Teams is where you work together — SharePoint is where your files live.
This brief blog is just a short introduction on how you can increase your productivity by utilising what you already have in your software inventory.
We offer cost effective online configuration and training for your business, to start a conversation you can use our Contact Page or as an alternative you can take advantage of a free of charge online consultation on the following link:- Teams Meeting.